HPCL Shares Department is now ISO 9001:2008 Certified, vide Registration No. RQ91/6129 dated March 28, 2009. The certification agency is M/s International Certification Services Pvt. Ltd. who is accredited by the Joint Accreditation System of Australia and New Zealand.

The Scope of Certification includes “Providing Dematerialization, Rematerialization, Transfer of Shares, Splitting of Shares, Issue of Duplicate Share Certificates, Transmission of Shares and Dividend Payment related services to HPCL Shareholders”.

The Shares Department of HPCL is the first amongst the Oil PSU Companies to receive the ISO 9001:2008 Certification under the latest standards.

Link Intime India Pvt. Ltd.,
Unit : Hindustan Petroleum Corporation Limited,
C-13, Pannalal Silk Mills Compound, 
L.B. S. Marg, Bhandup (W),
Mumbai – 400 078

Phone No. : (022) 25963838
Fax :  (022) 25946969
email ID : mumbai@linkintime.co.in

Your address is a vital link between you and HPCL.  Therefore, all the shareholders holding shares in physical form should inform about any change in their address (with currect PIN code) to HPCL or to HPCL’s R&T agents immediately.  Please note that the intimation of change of address should be signed by the shareholder(s) only; as per company guidelines HPCL or its R&T agent will update the new address indatabase only after verification of the shareholder’s signature.

In case of demated shares, the change in address has to be updated with your Depository Participant (DP) as Depository Participants are engaged by the company to maintain the database of demated shares.

Check PIN CODE:  Please check the PINCODE of your address to ensure that it is the correct one before sending it to our R&T Agent / your DP using the Change of Address Form.

Shareholders holding Bank Account at any of the following ECS Centres can opt for “ECS Payment of Dividends” and insure direct credit of the dividend amount to their bank account to avoid any loss during transit.  Kindly note that an intimation to the effect that the dividend amount has been  paid through ECS is also physically sent to your  address immediately after confirmation of the ECS Payment enabling you to confirm / check whether the dividend amount has been credited to your Bank Account. Please use the ECS request form to opt for ECS payment of your dividend.

HPCL is paying dividend through ECS at the following 19 ECS centres:

Ahmedabad, Bangalore, Bhubaneshwar, Chandigarh, Chennai, Guwahati, Hyderabad, Jaipur, Kanpur, Kolkata, Lucknow, Mumbai, Nagpur,  New Delhi, Patna, Pune, Thiruvananthapuram, Surat and Vadodara

All shareholders holding physical shares and having their bank account in the above mentioned cities are requested to avail ECS facility by filling up the ECS Request Form and submit the same to our R&T Agents. 

Shareholders holding shares in Demat form are requested to submit ECS Request Forms to their respective Depository Participants (DP) only.

Please ensure that all the Bank Details provided in the ECS Request Form are pertaining to a Bank Account held by the Shareholder in his / her name either individually or jointly with some other person(s) and that the said account is currently active.  Kindly also ensure that your Bank Branch is participating in RBI’s ECS at the time when ECS payment by HPCL comes into effect.  If after the submission of ECS Request form, you do not receive dividend into your bank account, we request you to kindly check your bank details as provided in the ECS Request form and write to HPCL for taking corrective action.

 

Shareholders are requested to avail Nomination Facility by duly executing and submitting the prescribed Nomination Form to HPCL (for shares in Physical form) or DP (for Demated shares).  Revision of Nomination details is also possible at a later date.  This will enable quick transmission of your shares to your legal heir(s) in the event of any unfortunate event. 

The Dividends declared and paid by a Company, but not encashed by the shareholders, are kept by the Company in a separate account called “Unclaimed Dividend A/c” for a period of 7 years from the date of declaration.  During this period, shareholders can claim the said Un-encashed dividend.  After the period of 7 years is over, the Unclaimed Dividend is transferred to “Investor Education & Protection Fund” (IEPF) as per the provisions of the Companies Act, 1956.  Once the amount is transferred to IEPF, no claim is entertained. 

Kindly check the receipt of previous years’ dividend(s) and claim the same from HPCL if not already received, using the Dividend Claim Form.

 

Signature Updation:

Shareholders holding shares in the physical form who want to change or update their specimen signatures on HPCL records should write to HPCL quoting the folio numbers and  send the new signature (s) duly attested by the concerned bank manager. They may use the Specimen Signature Updation Form.

Shareholders holding shares in Demat Form are requested to contact their respective DP for the same purpose.

Shares Department,
Hindustan Petroleum Corporation Limited,
2^nd Floor, Petroleum House,
17, Jamshedji Tata Road,
Mumbai – 400020

Telephone no. : (022)  22863201, 22863204
Fax: (022) 22874552,
e-mail:  hpclinvestors@hpcl.co.in

You can also write to our R & T Agents at the address given above.