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Corporate Governance Report (Q4) - Integrated Governance

Corporate Governance Report (Q4) - Integrated Governance

General Information About Company
Scrip Code 500104
NSE Symbol HINDPETRO
MSEI Symbol NOTLISTED
ISIN INE094A01015
Name of the Entity Hindustan Petroleum Corporation Limited
Date of Start of Financial Year 01-04-2024
Date of End of Financial Year 31-03-2025
Reporting Quarter Type Yearly
Date of Quarter Ending 31-03-2025
Type of Company Equity
Whether Annexure I (Part A) of the SEBI Circular dated December 31, 2024 related to Compliance Report on Corporate Governance is applicable to the entity? Yes  
Whether Annexure I (Part B) of the SEBI Circular dated December 31, 2024 related to Investor Grievance Redressal Report is Applicable to the entity? Yes  
Whether Annexure I (Part C) of the SEBI Circular dated December 31, 2024 related to Disclosure of Acquisition of Shares or Voting Rights in Unlisted Companies is Applicable to the entity? No During the January-March 2025, there was no acquisition of shares or Voting Rights in Unlisted Companies by HPCL, in line with Annexure I (Part C) of the SEBI Circular dated December 31, 2024.
Whether Annexure I (Part D) of the SEBI Circular dated December 31, 2024 related to Disclosure of Imposition of Fine or Penalty is Applicable to the entity? Yes  
Whether Annexure I (Part E) of the SEBI Circular dated December 31, 2024 related to Disclosure of Updates to Ongoing Tax Litigations or Disputes is Applicable to the entity? No During the quarter there was no material update on ongoing Tax Litigations or Disputes applicable to the entity.
Whether Annexure I (Part F) of the SEBI Circular dated December 31, 2024 related to Disclosure Of Loans / Guarantees / Comfort Letters / Securities Etc. is Applicable to the entity? Yes  
Risk Management Committee Applicable
Market Capitalisation as per immediate previous Financial Year Top 500 listed entities
Is SCORE ID Available ? Yes
SCORE Registration ID H00112
Reason For No SCORE ID  
Type of Submission Original
Remarks (Website Dissemination)  
Remarks for Exchange (not for Website Dissemination)  

Annexure-I

Annexure I to be submitted by listed entity on quarterly basis

I. Composition of Board of Directors
Disclosure of notes on composition of board of directors explanatory  
Whether the listed entity has a Regular Chairperson Yes
Whether Chairperson is related to MD or CEO Yes
Sr. No. Title (Mr / Ms) Name of the Director PAN DIN Category 1 of directors Category 2 of directors Category 3 of directors Date of Birth
1 Mr Vikas Kaushal   10993007 Executive Director Chairperson MD 17-09-1971
2 Mr Rajneesh Narang   08188549 Executive Director Not Applicable   14-05-1966
3 Mr S Bharathan   09561481 Executive Director Not Applicable   06-05-1968
4 Mr Amit Garg   08515246 Executive Director Not Applicable   02-03-1967
5 Mr Suresh K Shetty   09760899 Executive Director Not Applicable   07-07-1968
6 Mr Pankaj Kumar   09252235 Non-Executive - Nominee Director Not Applicable   30-06-1966
7 Mr Vinod Seshan   07985959 Non-Executive - Nominee Director Not Applicable   18-05-1983
8 Mr K S Narendiran   10070865 Non-Executive - Independent Director Not Applicable   10-10-1962
9 Mr Bechan Lal   09397116 Non-Executive - Independent Director Not Applicable   07-06-1957
10 Mrs Sharda Singh Kharwar   09414443 Non-Executive - Independent Director Not Applicable   06-09-1981

I. Composition of Board of Directors

Disqualification of Directors under section 164 of the Companies Act, 2013
Sr Whether the director is disqualified? Start Date of disqualification End Date of disqualification Details of disqualification Current status
1 No       Active
2 No       Active
3 No       Active
4 No       Active
5 No       Active
6 No       Active
7 No       Active
8 No       Active
9 No       Active
10 No       Active

I. Composition of Board of Directors
Sr Whether special resolution passed? [Refer Reg. 17(1A) of Listing Regulations] Date of passing special resolution Initial Date of appointment Date of Re-appointment Date of cessation Tenure of director (in months) No of Directorship in listed entities including this listed entity (Refer Regulation 17A of Listing Regulations) No of Independent Directorship in listed entities including this listed entity [with reference to proviso to regulation 17A(1) & reg. 17A(2)] Number of memberships in Audit/ Stakeholder Committee(s) including this listed entity (Refer Regulation 26(1) of Listing Regulations) No of post of Chairperson in Audit/ Stakeholder Committee held in listed entities including this listed entity (Refer Regulation 26(1) of Listing Regulations) Reason for Cessation Notes for not providing PAN Notes for not providing DIN
1 NA   17-03-2025       1 0 0 0      
2 NA   22-03-2022       1 0 3 0      
3 NA   01-10-2022       2 0 3 0      
4 NA   27-12-2022       1 0 3 0      
5 NA   01-05-2023       1 0 2 0      
6 NA   22-06-2022       3 0 3 2      
7 NA   13-05-2024       1 0 0 0      
8 NA   15-03-2023     24.5 1 1 2 2      
9 NA   16-11-2021 28-03-2025   36.13 1 1 0 0      
10 NA   28-03-2025     0.13 1 1 0 0      

Annexure 1

II. Composition of Committees
Disclosure of notes on composition of committees explanatory Textual Information(1)

Annexure 1 Text Block
Textual Information(1) Two IDs were appointed on the Board on 28-03-2025. Consequently, Audit and Nomination and Remuneration Committees of the Board were reconstituted on April 03, 2025 and are in compliance with the requirement of Regulation 18 and 19. Present composition of these Committees are (a) Audit Committee - Shri K S Narendiran (ID) as Chairman and Shri Bechan Lal (ID) and Shri Rajneesh Narang as Members. (b) Nomination & Remuneration Committee - Shri K S Narendiran (ID) as Chairman and Shri Bechan Lal (ID) and Ms. Sharda Singh Kharwar (ID) as Members.

Audit Committee Details
Whether the Audit Committee has a Regular Chairperson Yes  
Sr DIN Number Name of Committee members Category 1 of directors Category 2 of directors Date of Appointment Date of Cessation Remarks
1 10070865 K S Narendiran Non-Executive - Independent Director Chairperson 14-11-2024   Textual Information(1)
2 09561481 S Bharathan Executive Director Member 14-11-2024    
3 08515246 Amit Garg Executive Director Member 07-01-2025    

Sr Text Block
Textual Information(1) Shri K S Narendiran was Member of the Committee w.e.f. 14-11-2024. He has been inducted as Chairman w.e.f. 07-01-2025.

Nomination and remuneration committee
Whether the Nomination and remuneration committee has a Regular Chairperson Yes  
Sr DIN Number Name of Committee members Category 1 of directors Category 2 of directors Date of Appointment Date of Cessation Remarks
1 10070865 K S Narendiran Non-Executive - Independent Director Chairperson 26-06-2023   Textual Information(1)
2 09561481 S Bharathan Executive Director Member 07-01-2025    
3 09760899 Suresh K Shetty Executive Director Member 14-11-2024    

Sr Text Block
Textual Information(1) Shri K S Narendiran was Member of the Committee w.e.f. 26-06-2023. He has been inducted as Chairman w.e.f. 14-11-2024.

Stakeholders Relationship Committee
Whether the Stakeholders Relationship Committee has a Regular Chairperson Yes  
Sr DIN Number Name of Committee members Category 1 of directors Category 2 of directors Date of Appointment Date of Cessation Remarks
1 10070865 K S Narendiran Non-Executive - Independent Director Chairperson 07-01-2025    
2 08515246 Amit Garg Executive Director Member 14-11-2024    
3 09760899 Suresh K Shetty Executive Director Member 14-11-2024    

Risk Management Committee
Whether the Risk Management Committee has a Regular Chairperson Yes  
Sr DIN Number Name of Committee members Category 1 of directors Category 2 of directors Date of Appointment Date of Cessation Remarks
1 10993007 Vikas Kaushal Executive Director Chairperson 17-03-2025    
2 08188549 Rajneesh Narang Executive Director Member 22-03-2022    
3 10070865 K S Narendiran Non-Executive - Independent Director Member 26-06-2023    
4 09561481 S Bharathan Executive Director Member 01-10-2022    
5 08515246 Amit Garg Executive Director Member 27-12-2022    
6 09760899 Suresh K Shetty Executive Director Member 01-05-2023    

Corporate Social Responsibility Committee
Whether the Corporate Social Responsibility Committee has a Regular Chairperson Yes  
Sr DIN Number Name of Committee members Category 1 of directors Category 2 of directors Date of Appointment Date of Cessation Remarks
1 10070865 K S Narendiran Non-Executive - Independent Director Chairperson 14-11-2024    
2 09561481 S Bharathan Executive Director Member 01-10-2022    
3 08515246 Amit Garg Executive Director Member 27-12-2022    
4 09760899 Suresh K Shetty Executive Director Member 01-05-2023    

Other Committee
Sr DIN Number Name of Committee members Name of other committee Category 1 of directors Category 2 of directors Remarks

Annexure 1

Annexure 1

III. Meeting of Board of Directors
Disclosure of notes on meeting of board of directors explanatory  
Sr. No. Date(s) of meeting (if any) in the previous quarter Date(s) of meeting (if any) in the current quarter Maximum gap between any two consecutive (in number of days) Notes for not providing Date Whether requirement of Quorum met (Yes/No) Total Number of Directors as on date of the meeting Number of Directors present* (All directors including Independent Director) No. of Independent Directors attending the meeting*
1 16-12-2024       Yes 8 8 2
2   23-01-2025 37   Yes 7 7 1
3   04-03-2025 39   Yes 7 7 1
4   17-03-2025 12   Yes 7 7 1
5   27-03-2025 9   Yes 8 8 1

Annexure 1

IV. Meeting of Committees
Disclosure of notes on meeting of committees explanatory  
Sr Name of Committee Date(s) of meeting (Enter dates of Previous quarter and Current quarter in chronological order) Maximum gap between any two consecutive (in number of days) Name of other committee Reason for not providing date Whether requirement of Quorum met (Yes/No) Total Number of Directors in the Committee as on date of the meeting Number of Directors Present (All Directors including Independent Director) No. of Independent Directors attending the meeting* No. of members attending the meeting (other than Board of Directors)
1 Audit Committee 26-12-2024       Yes 3 3 2 0
2 Audit Committee 23-01-2025 27     Yes 3 3 1 0
3 Audit Committee 18-02-2025 25     Yes 3 3 1 0
4 Nomination and remuneration committee 21-10-2024       Yes 4 4 4 0
5 Nomination and remuneration committee 18-02-2025 119     Yes 3 3 1 0
6 Corporate Social Responsibility Committee 10-12-2024       Yes 4 4 1 0

Annexure 1

IV. Meeting of Committees
Sr Name of Committee Date(s) of meeting (Enter dates of Previous quarter and Current quarter in chronological order) Maximum gap between any two consecutive (in number of days) Name of other committee Reason for not providing date Whether requirement of Quorum met (Yes/No) Total Number of Directors in the Committee as on date of the meeting Number of Directors Present (All Directors including Independent Director) No. of Independent Directors attending the meeting* No. of members attending the meeting (other than Board of Directors)
7 Corporate Social Responsibility Committee 18-02-2025 69     Yes 4 4 1 0
8 Corporate Social Responsibility Committee 27-03-2025 36     Yes 4 4 1 0

Annexure 1

V. Affirmations
Sr Subject Compliance status (Yes/No)
1 The composition of Board of Directors is in terms of SEBI (Listing obligations and disclosure requirements) Regulations, 2015 No
2 The composition of the following committees is in terms of SEBI(Listing obligations and disclosure requirements) Regulations, 2015 a. Audit Committee No
3 The composition of the following committees is in terms of SEBI(Listing obligations and disclosure requirements) Regulations, 2015. b. Nomination & remuneration committee No
4 The composition of the following committees is in terms of SEBI(Listing obligations and disclosure requirements) Regulations, 2015. c. Stakeholders relationship committee Yes
5 The composition of the following committees is in terms of SEBI(Listing obligations and disclosure requirements) Regulations, 2015. d. Risk management committee (applicable to the top 1000 listed entities) Yes
6 The committee members have been made aware of their powers, role and responsibilities as specified in SEBI (Listing obligations and disclosure requirements) Regulations, 2015. Yes
7 The meetings of the board of directors and the above committees have been conducted in the manner as specified in SEBI (Listing obligations and disclosure requirements) Regulations, 2015. Yes
8 This report and/or the report submitted in the previous quarter has been placed before Board of Directors. Yes
9 Any comments/observations/advice of Board of Directors may be mentioned here: Textual Information(1)

Annexure 1
Sr Subject Compliance status
1 Name of signatory V.Murali
2 Designation Company Secretary and Compliance Officer

Text Block
Textual Information(1) As on March 31, 2025, Board consist of 10 Directors, comprising of 5 Executive Directors (including Chairman) and 2 Non-Executive Government Nominee Directors and 3 Independent Directors (including Women Director). HPCL was not able to comply with the requirementof 50% Independent Directors on its Board as HPCL being a Government Company under the administrative control of the Ministry of Petroleum & Natural Gas, the power to appoint Directors on the Board vests with Government. The matter is being pursued regularly by HPCL with Government of India. Two IDs were appointed on the Board on 28-03-2025. Consequently, Audit and Nomination and Remuneration Committees of the Board were reconstituted on April 03, 2025 and are in compliance with the requirement of Regulation 18 and 19. Present composition of these Committees are (a) Audit Committee - Shri K S Narendiran (ID) as Chairman and Shri Bechan Lal (ID) and Shri Rajneesh Narang as Members. (b) Nomination & Remuneration Committee - Shri K S Narendiran (ID) as Chairman and Shri Bechan Lal (ID) and Ms. Sharda Singh Kharwar (ID) as Members.

Annexure II to be submitted by listed entity at the end of the financial year (for the whole of financial year)

I. Disclosure on website in terms of LODR Regulation

Sr
Sr Item Compliance status (Yes/No/NA) If status is “No” details of non-compliance may be given here. Web address
  As per regulation 46(2) of the LODR:
1.1 Details of business Yes   https://www.hindustanpetroleum.com/
1.2 Memorandum of Association and Articles of Association Yes   https://www.hindustanpetroleum.com/
1.3 Brief profile of board of directors including directorship and full-time positions in body corporates Yes   https://www.hindustanpetroleum.com/
2 Terms and conditions of appointment of independent directors Yes   https://www.hindustanpetroleum.com/
3 Composition of various committees of board of directors Yes   https://www.hindustanpetroleum.com/
4 Code of conduct of board of directors and senior management personnel Yes   https://www.hindustanpetroleum.com/
5 Details of establishment of vigil mechanism/ Whistle Blower policy Yes   https://www.hindustanpetroleum.com/
6 Criteria of making payments to non-executive directors Yes   https://www.hindustanpetroleum.com/
7 Policy on dealing with related party transactions Yes   https://www.hindustanpetroleum.com/
8 Policy for determining ‘material’ subsidiaries Yes   https://www.hindustanpetroleum.com/
9 Details of familiarization programmes imparted to independent directors Yes   https://www.hindustanpetroleum.com/
10 Email address for grievance redressal and other relevant details Yes   https://www.hindustanpetroleum.com/
11 Contact information of the designated officials of the listed entity who are responsible for assisting and handling investor grievances Yes   https://www.hindustanpetroleum.com/
12 Financial results Yes   https://www.hindustanpetroleum.com/
13 Shareholding pattern Yes   https://www.hindustanpetroleum.com/
14 Details of agreements entered into with the media companies and/or their associates NA    

Annexure II to be submitted by listed entity at the end of the financial year (for the whole of financial year)

I. Disclosure on website in terms of LODR Regulation

Sr
  As per regulation 46(2) of the LODR:      
15.1 (I) Schedule of analyst or institutional investor meet (II) Presentations prepared by the listed entity for analysts or institutional investors meet, post earnings or quarterly calls prior to beginning of such events. Yes   https://www.hindustanpetroleum.com/
15.2 Audio recordings, video recordings, if any, and transcripts of post earnings or quarterly calls, by whatever name called, conducted physically or through digital means Yes   https://www.hindustanpetroleum.com/
16 New name and the old name of the listed entity NA    
17 Advertisements as per regulation 47 (1) Yes   https://www.hindustanpetroleum.com/
18 Credit rating or revision in credit rating obtained Yes   https://www.hindustanpetroleum.com/
19 Separate audited financial statements of each subsidiary of the listed entity in respect of a relevant financial year Yes   https://www.hindustanpetroleum.com/
20 Secretarial Compliance Report Yes   https://www.hindustanpetroleum.com/
21 Materiality Policy as per Regulation 30 (4) Yes   https://www.hindustanpetroleum.com/
22 Disclosure of contact details of KMP who are authorized for the purpose of determining materiality as required under regulation 30(5) Yes   https://www.hindustanpetroleum.com/
23 Disclosures under regulation 30(8) Yes   https://www.hindustanpetroleum.com/
24 Statements of deviation(s) or variations(s) as specified in regulation 32 NA    
25 Dividend Distribution policy as per Regulation 43A(1) Yes   https://www.hindustanpetroleum.com/
26.1 Annual return as provided under section 92 of the Companies Act, 2013 Yes   https://www.hindustanpetroleum.com/
26.2 Employee Benefit scheme documents framed in terms of SEBI (SBEB) Regulations, 2021 NA    
27 Confirmation that the above disclosures are in a separate section as specified in regulation 46(2) Yes   https://www.hindustanpetroleum.com/
28 Compliance with regulation 46(3) with respect to accuracy of disclosures on the website and timely updating Yes   https://www.hindustanpetroleum.com/

Annexure II

II. Annual Affirmations
Sr Particulars Regulation Number Compliance status (Yes/No/NA) If status is “No” details of non-compliance may be given here.
1 Independent director(s) have been appointed in terms of specified criteria of ‘independence’ and/or ‘eligibility’ 16(1)(b) Yes  
2 Board composition 17(1), 17(1A) & 17(1C), 17(1D) & 17(1E) No As on March 31, 2025, Board consist of 10 Directors, comprising of 5 Executive Directors (including Chairman) and 2 Non-Executive Government Nominee Directors and 3 Independent Directors (including Women Director). HPCL was not able to comply with the requirementof 50% Independent Directors on its Board as HPCL being a Government Company under the administrative control of the Ministry of Petroleum & Natural Gas, the power to appoint Directors on the Board vests with Government. The matter is being pursued regularly by HPCL with Government of India.
3 Meeting of Board of directors 17(2) Yes  
4 Quorum of Board meeting 17(2A) Yes  
5 Review of Compliance Reports 17(3) Yes  
6 Plans for orderly succession for appointments 17(4) Yes  
7 Code of Conduct 17(5) Yes  
8 Fees/compensation 17(6) Yes  
9 Minimum Information 17(7) Yes  
10 Compliance Certificate 17(8) Yes  

Annexure II

II. Annual Affirmations
Sr Particulars Regulation Number Compliance status (Yes/No/NA) If status is “No” details of non-compliance may be given here.
11 Risk Assessment & Management 17(9) Yes  
12 Performance Evaluation of Independent Directors 17(10) NA  
13 Recommendation of Board 17(11) Yes  
14 Maximum number of Directorships 17A Yes  
15 Composition of Audit Committee 18(1) No Two IDs were appointed on the Board on 28-03-2025. Consequently, Audit Committee of the Board was reconstituted on April 03, 2025 and are in compliance with the requirement of Regulation 18. Present composition of Audit Committee - Shri K S Narendiran (ID) as Chairman and Shri Bechan Lal (ID) and Shri Rajneesh Narang as Members.
16 Meeting of Audit Committee 18(2) Yes  
17 Role of Audit Committee and information to be reviewed by the audit committee 18(3) Yes  
18 Composition of nomination & remuneration committee 19(1) & (2) No Two IDs were appointed on the Board on 28-03-2025. Consequently, Nomination and Remuneration Committee of the Board was reconstituted on April 03, 2025 and are in compliance with the requirement of Regulation 19. Present composition of Nomination & Remuneration Committee - Shri K S Narendiran (ID) as Chairman and Shri Bechan Lal (ID) and Ms. Sharda Singh Kharwar (ID) as Members.
19 Quorum of Nomination and Remuneration Committee meeting 19(2A) Yes  
20 Meeting of Nomination and Remuneration Committee 19(3A) Yes  

Annexure II

II. Annual Affirmations
Sr Particulars Regulation Number Compliance status (Yes/No/NA) If status is “No” details of non-compliance may be given here.
21 Role of Nomination and Remuneration Committee 19(4) Yes  
22 Composition of Stakeholder Relationship Committee 20(1), 20(2) & 20(2A) Yes  
23 Meeting of Stakeholders Relationship Committee 20(3A) Yes  
24 Role of Stakeholders Relationship Committee 20(4) Yes  
25 Composition and role of risk management committee 21(1),(2),(3),(4) Yes  
26 Meeting of Risk Management Committee 21(3A) Yes  
27 Quorum of Risk Management Committee meeting 21(3B) Yes  
28 Gap between the meetings of the Risk Management Committee 21(3C) Yes  
29 Vigil Mechanism 22 Yes  
30 Policy for related party Transaction 23(1), (1A), (5), (6), & (8) Yes  

Annexure II

II. Annual Affirmations
Sr Particulars Regulation Number Compliance status (Yes/No/NA) If status is “No” details of non-compliance may be given here.
31 Prior or Omnibus approval of Audit Committee for all related party transactions 23(2), (3) Yes  
32 Approval for material related party transactions 23(4) Yes  
33 Disclosure of related party transactions on consolidated basis 23(9) Yes  
34 Composition of Board of Directors of unlisted material Subsidiary 24(1) NA  
35 Other Corporate Governance requirements with respect to subsidiary of listed entity 24(2),(3),(4),(5) & (6) Yes  
36 Alternate Director to Independent Director 25(1) NA  
37 Maximum Tenure 25(2) Yes  
38 Appointment, Re-appointment or removal of an Independent Director through special resolution or the alternate mechanism 25(2A) Yes  
39 Meeting of independent directors 25(3) & (4) Yes  
40 Familiarization of independent directors 25(7) Yes  

Annexure II

II. Annual Affirmations
Sr Particulars Regulation Number Compliance status (Yes/No/NA) If status is “No” details of non-compliance may be given here.
41 Declaration from Independent Director 25(8) & (9) Yes  
42 Directors and Officers insurance 25(10) Yes  
43 Confirmation with respect to appointment of Independent Directors who resigned from the listed entity 25(11) NA  
44 Memberships in Committees 26(1) Yes  
45 Affirmation with compliance to code of conduct from members of Board of Directors and Senior management personnel 26(3) Yes  
46 Policy with respect to Obligations of directors and senior management 26(2) & 26(5) Yes  
47 Approval of the Board and shareholders for compensation or profit sharing in connection with dealings in the securities of the listed entity 26(6) Yes  
48 Vacancies in respect Key Managerial Personnel 26A(1) & 26A(2), 26A(3) Yes  
  Any other information to be provided - Add Notes  

Annexure II
1 Name of signatory V Murali
2 Designation Company Secretary and Compliance Officer

Annexure II

III. Affirmations
Sr Particulars Compliance status (Yes/No/NA)
1 The Listed Entity has approved Material Subsidiary Policy and the Corporate Governance requirements with respect to subsidiary of Listed Entity have been complied Yes
  Any other information to be provided  

Annexure II
1 Name of signatory V Murali
2 Designation Company Secretary and Compliance Officer

Additional Half yearly Disclosure DISCLOSURE OF LOANS / GUARANTEES / COMFORT LETTERS / SECURITIES ETC. (applicable only for half-yearly filings)

Any Other Information for Disclosure of Loans / Guarantees / Comfort Letters / Securities Etc. Textual Information(1)

I. Disclosure of Loans/ guarantees/comfort letters /securities etc. Refer note below
(A)Any loan or any other form of debt advanced by the listed entity directly or indirectly to  
Entity Aggregate amount advanced during six months Balance outstanding at the end of six months  
Promoter or any other entity controlled by them 0 0  
Promoter Group or any other entity controlled by them 0 0  
Directors (including relatives) or any other entity controlled by them 0 0  
KMPs or any other entity controlled by them 0 0  

(B) Any guarantee / comfort letter (by whatever name called) provided by the listed entity directly or indirectly, in connection with any loan(s) or any other form of debt availed By
Entity Type (guarantee, comfort letter etc.) Aggregate amount of issuance during six months Balance outstanding at the end of six months(taking into account any invocation)
Promoter or any other entity controlled by them NA 0 0
Promoter Group or any other entity controlled by them NA 0 0
Directors (including relatives) or any other entity controlled by them NA 0 0
KMPs or any other entity controlled by them NA 0 0

(C) Any security provided by the listed entity directly or indirectly, in connection with any loan(s) or any other form of debt availed by
Entity Type of security (cash, shares etc.) Aggregate value of security provided during six months Balance outstanding at the end of six months
Promoter or any other entity controlled by them NA 0 0
Promoter Group or any other entity controlled by them NA 0 0
Directors (including relatives) or any other entity controlled by them NA 0 0
KMPs or any other entity controlled by them NA 0 0
(D) Additional Information Textual Information(2)

II. Affirmations
Affirmations Compliance Status Company Remarks
All loans (or other form of debt), guarantees, comfort letters (by whatever name called) or securities in connection with any loan(s) (or other form of debt) given directly or indirectly by the listed entity to promoter(s), promoter group, director(s) (including their relatives), key managerial personnel (including their relatives) or any entity controlled by them are in the economic interest of the company. Yes Textual Information(3)
Name Rajneesh Narang    
Designation CFO    
Place Mumbai    
Date 29-04-2025    

Text Block
Textual Information(3) In line with foot note 1(a), (b) and (d) of Part F of Annexure I of SEBI circular dtd. Decemner 31, 2024 on Format of QUARTERLY INTEGRATED FILING (GOVERNANCE) by Listed Entities, the above are not applicable to HPCL.

Details of Cyber security incidence
Whether as per Regulation 27(2)(ba) of SEBI (LODR) Regulations, 2015 there has been cyber security incidents or breaches or loss of data or documents during the quarter No
Number of cyber security incidence or breaches or loss of data event occurred during the quarter  
Sr. Date of the event Brief details of the event

Signatory Details
Name of signatory V Murali
Designation of person Company Secretary and Compliance Officer
Place Mumbai
Date 29-04-2025

Investor Grievance Details
No. of investor complaints pending at the beginning of Quarter 1
No. of investor complaints received during the Quarter 22
No. of investor complaints disposed off during the Quarter 22
No. of investor complaints those remaining unresolved at the end of the Quarter 1

Disclosure of Imposition of Fine or Penalty The details of imposition of fine or penalty during the quarter in terms of sub-para 20 of para A of Part A of Schedule III are given below:
Any Other Information for Disclosure of Imposition of Fine or Penalty  
Sr. No. Name of the Authority Nature and details of the action(s) taken or order(s) passed Date of receipt of direction or order, including any ad interim or interim orders, or any other communication from the authority Details of the Violation(s)/ Contravention(s) Committed or alleged to be committed Impact on financial, operation or other activities of the listed entity, quantifiable in monetary terms to the extent possible
1 National Stock Exchange of India Limited and BSE Limited Communication of fine levied for non-compliance with regulation 17 (1), 18(1), 19 and 20 of SEBI LODR, 2015 17-03-2025 Fine levied by National Stock Exchange of India Limited and BSE Limited during January-March 2025 for not having required number of Independent Directors (Including Women Independent Director) and Non-compliance with the constitution of audit committee, Nomination and Remuenration Committee and stakeholder relationship committee for the quarter ended December, 2024. Rs. 4,00,020 incl. GST each from National Stock Exchange of India Limited and BSE Limited.