Terminal Automation System was started at depot/terminals in phased manner. To bring all TAS locations on similar platform with similar functionalities, TAS Upgradation is started at locations where TAS software was more than four-years old. The key benefits that can be derived from Terminal Automation System include:
A SMART terminal is one where Tank-Truck (TT) filling operation is fully automated from its entry to exit from the terminal. Seamless Documentation process from Indent to Invoice was implemented with initiatives like Auto Load Building, Auto Delivery Confirmation, Auto FAN printing and Auto invoice printing. Physical loading process from Entry to Exit has been seamlessly integrated with Terminal Automation system through Auto density printing, Dip Elimination and TFMS-JDE integration. Integrated Safety System with interlocks like Water level interlock, Tank mode interlock, TT earthing interlock, Fire Engine Status Interlock were introduced to transform from Enforced safety to Embedded safety. 18 Locations have been declared as SMART Terminal during the year taking the total tally to 50 Nos. SOD Inputs
Tank Farm Management System (TFMS) was integrated with ERP at TAS locations to eliminate human interface in the activities related to stock accounting. Tank Farm Management System (TFMS) provides the multi fold benefit of real-time inventory monitoring, auto Inventory calculation and easy lineup & switchover during receipt/dispatch operations. TFMS is integrated with ERP to reduce human effort and provide a system with no room for manual errors. These measures will not only bring in transparency in the inventory accounting but will also lead to reduced manual effort because of system driven inventory calculations.
Correct density printing on Invoice, not only instils confidence amongst the stake holders in terms of the quality and quantity of the product delivered but it also plays an important role in customer delight and brand building of the corporation. To derive the best out of TAS for Customer Delight, printing real-time density on Invoice is one such initiative.
Vehicle tracking system is provided on the tank trucks operated with HPCL. Real time tracking of the tank truck during transportation in the pre mapped GPS route from the supply location to the destination. Any abnormal delay or unauthorized halt, enroute beyond the normal travel period can be immediately detected.
Capturing the real timings of reporting, entry & exit of POL tank trucks (TTs) thru’ smart card readers installed at the points of above events. This has ensured transparent reporting of TTs for allotment on first come first serve basis. Basis inputs, we are able to send notifications to consignee dealers based on the physical exit timings of the loaded tank trucks (TT) from the dispatching POL depots / terminals.
Central OLA is an IT enabled tool, which facilitates auto allocation of Trucks to Indents with the desired level of transparency, to give equal opportunity to each Carrier/tank truck (by giving near equitable RTKM). The system is integrated into the existing Indent Management System.
Electro Mechanical Locking was introduced in HPCL in 2018. These EM Locking system are being Robust enough to operate in extreme environment conditions, temperature, dust & poor road conditions and have certifications from Petroleum & Explosive Safety Organization for use in hazardous area. SOD Inputs.
Broad Objectives of EM Locking System
Developed & implemented online gate pass module to enhance control on all material (other than products) that are either entering the HPCL premises or going out.
Types of Gate Passes
TAS inspection was carried out at all TAS Enabled locations to monitor the critical operations and strengthen the SOPs. Necessary actions were taken to ensure SOPs at locations.
Types of Gate Passes
Inventory Monitoring is one of the vital activities at all locations and Credit Note for sick TT etc. In order to streamline the activity, O&D has developed online application to eliminate the need to manually maintain and monitoring the activity. This register will automatically record all the product credit notes generated by the location on a particular day and can viewed by location Incharge and Planning Officer and concerned officer shall select the reason for making credit note receipt from available option.
SOD SBU is implementing an Enterprise Level Centralised Access Control System including Employee, Visitor and Contract Labour Management System by adopting proven, best in class technology at 66 Depots/Terminals. This system intends to benefit all stakeholders in terms of SOD Inputs operational efficiency and making our premises more secure through centralised Access Control Mechanism. Salient features of the system are:
SOD Instituted a system whereby any intended changes in facilities, documentation, and personnel defined operating procedures & working environment including new processes are thoroughly evaluated and managed to ensure that health, safety and environment risks arising from these changes are effectively controlled. All temporary, permanent & emergency changes are covered by this procedure.
Outcome of all the above Initiatives: